Pro Bono & Responsible Business Coordinator

We look forward to receiving your application for this exciting position in Sydney!

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At a glance

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Opportunity for an administrator to join our Pro Bono and Responsible Business team. The role is part-time, 4 days per week.

Key Responsibilities

• Provide high level of administration support to Head or Pro Bono and Responsible and Responsible Business Manager
• Assist Head of Pro Bono and Responsible Business Manager with the implementation of all pro bono and community engagement activities and projects, and in delivering on the firm's Responsible Business strategy;
• Assist the Head of Pro Bono and Responsible Business and the Responsible Business Manager to grow, develop and implement the firm's Reconciliation Action Plan;
• Draft and prepare internal and external communications under guidance of the Head of Pro Bono and Responsible Business and the Responsible Business Manager and the firm's Communications Team; and help to monitor and report on all pro bono and community activities being undertaken.
• Ability to project manage and assist the Head of Pro Bono & Responsible Business and Responsible Business Manager to implement CBP Foundation initiatives
• Strong relationship management skills and the ability to engage key stakeholders
• Develop excellent working relationships with internal and external clients
• Maintain a high level of professionalism and service excellence at all times
• Work in a timely and effective manner to ensure all tasks are completed
• Answer all phone calls promptly and take accurate messages
• Apply Colin Biggers & Paisley (CBP) style guide to documentation production
• Use CBP's document management system (iManage) to accurately save and retrieve all documents and emails on a daily basis in line with filing procedure
• Assist with travel/flight bookings and produce itineraries in accordance with CBP protocols
• Prepare accounting reports in relation to clients and matters as required
• Perform matter enquiries and be able to update author's on fee and disbursement and invoice paid statuses
• Prepare cost agreements for all new matters and attach to Elite 3E.
• Maintain Zeno expense management system for authors on a weekly basis, processing expenses on a timely basis and in line with practice policy
• Maintain marketing contact information using CBP's CRM software
• Work efficiently and proactively to ensure you assist your allocated authors to maintain an organised practice
• Other tasks that may arise from time to time and/or requested by direct supervisor/s or a Human Resources representative

The Successful Candidate

• Excellent organisational and project management skills with the ability to successfully handle a fast paced environment and juggle competing priorities.
• Proficiency with Microsoft Office packages (Word, Excel, PowerPoint, Outlook)
• Organise and prioritise workload, be flexible, work autonomously and to tight timeframes
• Communicate effectively with all members of the practice
• Respect and enhance CBP's culture and align with CBP's strategic goals
• Excellent grammar and spelling
• Demonstrated attention to detail
• Strong communication skills
• Strong time management skills
• Maintain confidentiality at all times
• Alignment with CBP's vision and values
• Strong passion and/or experience in social justice and human rights
• Resilience and a passion for driving social outcomes
• Strong self-motivation
• Positive attitude
• Experience working with Elite Practice Management System or similar
• Experience working with iManage or similar

Apply now