Pro Bono Assistant
The Pro Bono Assistant provides critical support to the Pro Bono Team by supporting the coordination of the Firm's global pro bono practice initiatives.
At a glance
Organisation:
White & Case LLP
Type:
Full-time
Location:
New York, US
Job posted:
10 April 2025
The Pro Bono Assistant provides critical support to the Pro Bono Team by supporting the coordination of the Firm's global pro bono practice initiatives. This role is integral to the circulation and staffing of pro bono matters and the project management of substantial global research projects. Additionally, the assistant supports the pro bono assignment initiatives for summer and new associates and contributes significantly to the successful execution of the Pro Bono Team’s most prominent annual campaigns: Global Pro Bono Week and the White & Case Pro Bono Awards.
Key Responsibilities
General Administrative Support
- Distribute new case lists and help recruit partners and lawyers on pro bono matters
- Create staffing trackers and maintain lawyer pro bono interest database
- Maintain Pro Bono Leader and Champion databases
- Assist in updating Pro Bono intranet page, Paladin pro bono management software, and various pro bono tracking tools
- Organizing, labeling, and distributing 20-Hour Pro Bono Stars monthly
- Track engagement letters and maintain engagement letter filing system
- Facilitate the opening of new pro bono matters and support team members in tracking new matter process globally
- Facilitate communication with lawyers handling matters to collect needed information to run conflicts and open new matters
External Relationship
- Support Pro Bono Team members in responding to external pro bono surveys on behalf of the Firm (PBI, AmLaw, TrustLaw, NALP, Law.com, etc.)
- Help maintain billable client collaboration database and materials
- Maintain external mailing lists
- Provide support in responding to external audits and requests for case and client-specific information
- Handle due diligence research on potential pro bono clients
Communications, Awards & Events
- Help execute Global Pro Bono Week and White & Case Pro Bono Awards
- Help prepare PowerPoint presentations for the Global Practice Leader, Pro Bono Leaders, Pro Bono Counsel & Director, Associate Director of Pro Bono, Pro Bono Managers, others as requested
- Help organize and coordinate pro bono events and award ceremonies
- Assist with ad hoc administrative projects such as preparing external reports and internal communications
- Assist with event planning, coordination, and execution
The Successful Candidate
- Bachelor's degree
- Minimum of two (2) years of relevant administrative experience
- Knowledge of pro bono preferred
- Experience working with community organizations and/or nonprofits is a plus
- Strong organizational skills
- Strong track record of execution and results
- Excellent written and oral communications
- Strong interpersonal skills
- Mastery of Microsoft Office suite (Excel, PowerPoint, Teams, Word)
- Strong work ethic
- Good judgement
- Strong time management skills, ability to stay calm under pressure when juggling multiple tasks
- Ability to work with lawyers and clients at all levels
- Client service focus
- Collaborative team player
- Proactive, resourceful, takes initiative
- Flexible, committed, and enthusiastic
- Excellent attention to detail
- Ability to work on own initiative and keep on top of email traffic and organization