Assistant (Litigation/Pro Bono)

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.

---

At a glance

---

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice. 

This role requires 80% in office presence; remote work is permissible 20% of the time.

Key Responsibilities

• Prepare correspondence, memoranda and other documents in an accurate and timely manner.
• Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
• Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
• Keep current with expense reporting and process check requests.
• Initiate conflict process, draft engagement letters and submit intake documentation for processing.
• Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
• Work collaboratively with assigned team and section mates.
• Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support and night assistance.
• Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
• Assume additional responsibilities as requested.

The Successful Candidate

• Bachelor's degree or relevant work experience required.
• 2 years’ secretarial or administrative experience, preferably in a legal or professional services organization.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Knowledge of legal terminology, civil procedures and discovery.
• Knowledge of Massachusetts Court system.
• Knowledge of filing documents with courts and other agencies.
• Flexibility to work overtime when necessary.

Apply now