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Assistant (Litigation/Pro Bono)
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At a glance
Organisation:
Mintz
Type:
Full-time
Location:
Boston, US
Job posted:
15 October 2024
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Key Responsibilities
- Prepare correspondence, memoranda and other documents in an accurate and timely manner.
- Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
- Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
- Keep current with expense reporting and process check requests.
- Initiate conflict process, draft engagement letters and submit intake documentation for processing.
- Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
- Work collaboratively with assigned team and section mates.
- Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support and night assistance.
- Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
- Assume additional responsibilities as requested.
The Successful Candidate
- Bachelor's degree or relevant work experience required.
- 2 years’ secretarial or administrative experience, preferably in a legal or professional services organization.
- Possess excellent written and verbal communication skills.
- Strong organizational and administrative skills.
- Excellent attention to detail and ability to execute through to completion.
- Creative problem solving skills, reasoning ability and logical thought process.
- Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
- Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
- Ability to work independently and as part of a team.
- Outstanding sense of customer service.
- Enthusiastic, proactive and positive attitude.
- Ability to handle confidential matters with discretion.
- Must be self-motivated to produce quality work.
- High level of integrity and honesty.
- Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
- Knowledge of legal terminology, civil procedures and discovery.
- Knowledge of Massachusetts Court system.
- Knowledge of filing documents with courts and other agencies.
- Flexibility to work overtime when necessary.